Organizing Email Files: Free up an Hour a Day

It’s been said most people waste about a hour of their time daily searching for files in their inbox and computers.  Organizing files in your email inbox can give up to additional hour in your day.  What could you do with an extra hour a day?   This post will share three tips for organizing files in your email inbox.

Email is generally is classified in one of three categories.  “Reference” is information to be used for reports, or projects.   “Action” is an email that requires you to do something (communication, payment, etc.)  “Trash” is communication which is irrelevant.   Now you know how to sort through the categories to streamline organizing files in your email.   Let’s move on to the next step.

Create a system of organization to quicker location of your important files.  Organizing files reduces and eventually eliminates the time spent weeding out the unimportant from the important.  This system you create is designed around your goals, and needs.  It’s time to create the system of organization for the inbox.
Main folders are set up for each category of your communications, for organizing files.   It might be necessary to create sub-folders for area.   Let’s say that you run a home-based business.   You have multiple aspects of the business to manage.   One folder could be labeled “Communications”  then a sub would be “Vendor Name” for a specific company you work with.  Alternatively you could set up a chronological folder system if it fits.

Organizing files in your email inbox can save you up to an hour a day, if you stick with it.  The key is to create a system of organization that works for YOU.   Become aware of the categories of communication, create a system, set up folders, and give yourself an hour to spend anyway you like.

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